Microsoft Word Errors

What is a Template in Microsoft Word?

A template is a document type that creates a copy of itself when you open it. In Microsoft Word, you can create a template saving a document as a .dotx file, .dot file, or a .dotm file (a .dotm file type allows you to enable macros in the file).

For example, a business plan is a common document that is written in Word. Instead of creating the structure of the business plan from scratch, you can use a template with predefined page layout, fonts, margins, and styles.

All you have to do is open a template and fill in the text and the information that is specific to your document. When you save the document as a .docx or .docm file, you save your document separately from the template on which it is based.

Templates are exactly like documents in that you can provide recommended sections or required text for others to use, as well as content controls such as a predefined drop-down list or a special logo. You can add protection to a section of a template, or you can apply a password to the template to help protect the contents of the template from changes.

What is the difference between Direct Formatting and Style Formatting in Microsoft Word?

If you are occasional user of Microsoft Word for write a letter once a while, “Direct Formatting” or “Style Formatting” does not really matter to you.
But if your job requires you to frequently write documents, especially long documents, “Direct Formatting” or “Style Formatting” can have a major impact on your productivity. You should do “Style Formatting” only, and avoid “Direct Formatting” as much as possible.
Here are major differences between “Direct Formatting” and “Style Formatting”.

When you use “Direct Formatting” to change a format property in one location in a document, the change only applies to that instance in that location.

When you use “Style Formatting” to change a format property in one location in a document, the change will be applied all instances in the document where the style is used.

For example, you have completed a document draft with 20 tables, your boss asks you to make the column header to be bolded with light blue background. Now, let’s compare two possible scenarios to get it done:

  1. Direct Formatting – You select column headers, change them to bold and light blue background in all 20 tables.
  2. Style Formatting – You apply a table style to all 20 tables, modify the style to have column headers in bold and light blue background.
    So far, both scenarios may take more or less the same amount of time. No real winner yet. But when your boss says, “Mm , Can you change the background to light gray? It may look better.” Now, there is big difference between two scenarios :
  3. Direct Formatting – You select column headers, change them to light gray background in all 20 tables.
  4. Style Formatting – You modify the style to have column headers in light gray background.
    “Style Formatting” is clearly the winner. So remember to do “Style Formatting” as much as your can.

How to find and replace some text in footers of all pages in Microsoft Word?

If you want to find and replace some text in footers of all pages in Microsoft Word document, you can follow these steps:

  1. Go to the beginning of the document.
  2. Click “Home” and select “Replace” at the end of the menu ribbon, or press Ctrl-H. You will see the Find and Replace dialog box.
  3. Enter the Find text and Replace text.
  4. Click the “Go to” tab and select “Footnote”.
  5. Click the “Replace” tab and click the “Find Next” button. You will see a new footer area showing up at the bottom of the screen. The matching “find” text will be highlighted.
  6. Click the “Replace” button. You will see the next matching “find” text highlighted.
  7. Repeat Step 6, until no more matches.

Note that the “Replace all” button will not work.

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